Florida Farm Bureau Insurance

Helping you is what we do best.
#0886 Accounting & Underwriting Coordinator

SUMMARY: Provides administrative support to senior management. Schedules and maintains exams for The Institutes testing center. Handles projects with minimal supervision that may typically be complex and/or confidential in nature. Keeps official department records and executes policies determined by or in conjunction with other departments by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other duties may be assigned.

Institutes Testing
• Register and maintain scheduling for all employees testing at FFB
• Maintain records of employee test results and course completion
• Proctor Institutes exams for all tests administered at FFB
• Order Institutes material for employees and review invoices when received
• Register employees out in the field; they must schedule exam with a Prometric center
• Send reminders to registered employees 30 days prior to end of testing window
• Submit requests for education bonus and framing reimbursement
• Remain current on Institutes course changes and fee schedules

Claims Report to Underwriting
• Maintain monthly report to claims for # of reports by adjuster and Quarterly reporting.

Risk Management Brochures
• Maintaining a log of insured requesting brochure
• Preparing the letter to mail to insured & mailing it

Agent Schools
• Assist with coordinating meals by placing food orders and setting up lunch in Room 410

Miscellaneous Items
• Route incoming department mail
• Order coffee and supplies for breakroom
• Order business cards as requested – online
• Order supplies (paper & toner) for the printer via E-form
• Order office supply stock
• Other tasks as assigned

Payment processing
• Open and sort mail for payments
• Process payments
• Shred old payments/checks
• Other miscellaneous clerical items as need

Coordinates meetings, seminars and conferences including meals, lodging, agenda, etc.

Makes copies of correspondence or other printed matter.

Prepares outgoing mail.

Orders Institutes testing material for company employees.

Maintains records of Institutes testing of company employees and course completers.

Schedules testing times for all Institutes exams – both company employees and external testers.

Provides assistance to Underwriters in examining applications, changes, inspections, and questionnaires in determining eligibility and/or rating variables for new business or renewal.

Corresponds with agency personnel to obtain further information, quote rates, or explain company guidelines or policies.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: AA degree; or high school diploma or general education degree (GED) with 3 to 5 years related experience or equivalent combination of education and experience.

TRAVEL REQUIREMENTS: Must be able to travel within the state or elsewhere to serve the department.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to apply basic mathematical concepts. Ability to work with mathematical operations related to daily tasks.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls, and talk or hear. The employee occasionally is required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch and/or crawl.

The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all essential duties, responsibilities and requirements of personnel.

Please send your resume to: HR_AcctClerk@ffbic.com

No phone calls, please.

Florida Farm Bureau
 Human Resources Department - 2nd Floor
5700 SW 34th St
Gainesville, FL 32608

Florida Farm Bureau is an equal opportunity employer
and a drug free workplace.

Employment questions or resume's may be emailed to: